{"id":169,"date":"2021-04-07T11:48:09","date_gmt":"2021-04-07T11:48:09","guid":{"rendered":"https:\/\/journalists-org-develop.go-vip.co\/ona22\/?page_id=169"},"modified":"2022-09-20T07:19:19","modified_gmt":"2022-09-20T07:19:19","slug":"faq","status":"publish","type":"page","link":"https:\/\/journalists-org-develop.go-vip.co\/ona22\/sponsor\/faq\/","title":{"rendered":"ONA22 Sponsor FAQ"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]This page will be updated with additional information over time. New information will be flagged to sponsors by email.<\/em><\/p>\n

Milestones\/Deadlines for ONA22 Sponsors, Exhibitors and Recruiters\u00a0\u00a0<\/b><\/p>\n

Sponsor deadlines:\u00a0<\/b><\/p>\n

July 12 – Sponsored Session Titles and Descriptions Due\u00a0<\/span><\/p>\n

Aug. 1 – ALL Sponsored Session Information Due (including confirmed speakers\/moderator)<\/span><\/p>\n

Aug. 1 – Sponsored Event Information Due\u00a0<\/span><\/p>\n

Aug. 1 – Exhibit Space Decisions Due<\/span><\/p>\n

Aug. 1 – Materials for ONA22 Virtual Booths Due<\/span><\/p>\n

Aug. 15 – On-site signage deadline<\/p>\n

Sept. 2 – Deadline for conference registration<\/span><\/p>\n

Friday, Sept. 16 – Earliest shipments for table-tops\/lounges can arrive at the Westin\u00a0<\/span><\/p>\n

Exhibitor\/Recruiter Dates\u00a0<\/b><\/p>\n

2nd Floor + Registration Area Lounges <\/b><\/a>
\n<\/b>
\n<\/span>SET UP:<\/b>
\n<\/span>Tuesday, Sept. 20, 9 a.m.-5 p.m.<\/span>
\n<\/span>
\n<\/span>ACTIVE HOURS: <\/b>
\n<\/span>Wednesday, Sept. 21, 9:30 a.m.-5 p.m.<\/span>
\n<\/span>Thursday, Sept. 22, 10 a.m.-5 p.m.<\/span>
\n<\/span>Friday, Sept. 23, 10 a.m.-5 p.m.<\/span>
\n<\/span>
\n<\/span>BREAK DOWN: <\/b>
\n<\/span>Friday, Sept. 23, 5-8 p.m.<\/span>
\n<\/span>
\n<\/span>3rd floor Ballroom\/Jogging Track and Speciality Lounge space<\/a>s <\/b>
\n<\/b>
\n<\/span>SET UP: <\/b>
\n<\/span>Wednesday, Sept. 21, 5:30-8 p.m. <\/span>
\n<\/span>Thursday, Sept. 22, 7-8:30 a.m. <\/span>
\n<\/span>NOTE: All set-up must be complete prior to 9:00 a.m. on Thursday.<\/span>
\n<\/span>
\n<\/span>ACTIVE HOURS: <\/b>
\n<\/span>Thursday, Sept. 22, 11 a.m.-5 p.m.<\/span>
\n<\/span>Friday, Sept. 23, 9:30 a.m.-4 p.m.<\/span><\/p>\n

BREAK DOWN: <\/b>
\n<\/span>Friday, Sept. 23, 4-7 p.m.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_tta_accordion active_section=”0″ collapsible_all=”true”][vc_tta_section title=”How do I register people for conference passes and memberships that are part of my ONA22 sponsorship package?” tab_id=”1648662797026-d34896db-518c”][vc_column_text]You will hear from ONA on your included passes by July 1 (and on a rolling basis for partnership agreements closed after June 30). <\/span>
\n<\/span>
\n<\/span>If you need additional passes, the deadline for Early Bird rates \u2013 the most affordable of the year \u2013 <\/span>is July 28.<\/span><\/a><\/p>\n

No unregistered individuals will be allowed entry to any ONA22 events, regardless of affiliation or reason.<\/b> All sponsored session speakers need to have ONA22 badges \u2013 via either passes included in your sponsorship package OR passes <\/span>purchased individually<\/span><\/a>.\u00a0<\/span><\/p>\n

If you need to purchase multiple passes via an invoice, please contact Leah Rush at registration@journalists.org.<\/span>[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What kind of passes do I have included with my package?” tab_id=”1648662797063-6dbbae5b-228e”][vc_column_text]Please consult your individual sponsorship agreement for how many full or virtual-only passes your package provides. Full passes allow for in-person admission to ONA22 in Los Angeles at the Westin Bonaventure as well as access to any ONA22 content available virtually, both live and archived. Virtual-only passes will only allow access to ONA22 online experience. While you may opt to only use your full pass to attend virtually, you may not use your virtual-only pass to attend in-person.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Can I give any of my allotted passes to people outside of my organization, such as clients?” tab_id=”1648662860967-2fa45d2e-3d49″][vc_column_text]Yes.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Can I invite additional staff or guests for ONA22?” tab_id=”1648662889432-c624bf57-9acc”][vc_column_text]If you have other staff that would like to attend ONA, whether in person or online, beyond your package-allotted tickets, they will need to register separately. No unregistered individuals will be allowed entry to any ONA22 events<\/strong>, regardless of affiliation or reason, and we will not sell passes in person on site in Los Angeles.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”I am hosting a sponsored session\/workshop\/event that will include speakers. Will those speakers receive complimentary passes?” tab_id=”1648662936605-c16f5456-e835″][vc_column_text]No. Any speakers or participants in any sponsored session\/workshop\/meal\/reception\/event, whether in person or online, will need the appropriate ONA22 pass to participate. You may choose to cover the speakers\u2019 pass through your package allotment.<\/p>\n

No unregistered individuals will be allowed entry to any ONA22 events, regardless of affiliation or reason.<\/b> All sponsored session speakers need to have ONA22 badges \u2013 via eithe8r passes included in your sponsorship package OR passes <\/span>purchased individually<\/span><\/a>. <\/span>[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will I have a booth on site in Los Angeles?” tab_id=”1648662970624-bab3020a-6c56″][vc_column_text]Unless otherwise noted, ONA22 sponsor packages include one (1) 6-foot table top space either on the Jogging Track or in the Hollywood Ballroom on the third floor. If you prefer to not use your allotted table top space, please email Bill at bill@journalists.org<\/a> to let him know.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What is included in my table top space in Los Angeles?” tab_id=”1648663021121-4f926230-8e3f”][vc_column_text]All table top spaces include one (1) draped, 6-foot table, 2 chairs, a wastebasket and shared access to a 10 amp electric drop and power strip. Please note: No stand-alone backdrops or banners exceeding 5 feet in width or pipe-and-drape can be used; additional signage within those space restrictions may be used.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Where will my table top space be located? What is my \u201cbooth number\u201d?” tab_id=”1648663058835-fe7c4715-db50″][vc_column_text]Booth numbers, which are requested by FedEx + Alliance if you are shipping packages to the Westin Bonaventure, can be found here: https:\/\/tinyurl.com\/pf67vuf7<\/a><\/p>\n

Space assignments are assigned on a first-come, first-serve basis and also based on your sponsorship type or package.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What can I do with my table top space?” tab_id=”1648663112782-514c859b-3e92″][vc_column_text]You may use the space as you choose: it can be hosted with staff available to talk to attendees or unhosted but containing information (ie, signage, business cards, handouts) about how to connect with you. Email Hanaa at hanaa@journalists.org<\/a> to talk through best practices and your plans Please note: No stand-alone backdrops or banners exceeding 5 feet in width or pipe-and-drape can be used; additional signage within those space restrictions may be used. Giveaways are at your discretion.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What snacks and drinks can I offer?” tab_id=”1648663148507-40da66d7-57ce”][vc_column_text]You are welcome to offer limited food and beverage options at your table, with a few exclusions (such as coffee service), using the Westin Bonaventure\u2019s food and beverage service. Please contact jessica@journalists.org<\/a> to discuss your idea and to be directly connected to the hotel to see a current menu and make your order.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will table top spaces have access to electrical outlets?” tab_id=”1648663187112-2cca1688-facb”][vc_column_text]Yes. Tables will be provided shared access to a 10 amp electric drop and power strip that will allow you to plug in a few items at a time (e.g., a laptop, monitor and a phone). You may not use your own extension cords or power strips. If sharing power is not something that works for your needs, please email hanaa@journalists.org<\/a> to discuss options.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will table top spaces have access to wifi?” tab_id=”1648663225367-443f0f77-43e7″][vc_column_text]Yes. Wifi will be available to all attendees, including sponsors. Given that it is a shared resource, if being online is a critical part of your booth experience, please make sure you have an offline version that you can share if necessary until the connection is reestablished, or consider using a hotspot.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”When can we move in and move out?” tab_id=”1648663701219-ed12a924-57db”][vc_column_text]SET UP:<\/strong> Wednesday, Sept. 21, 5:30 – 8:00 p.m. and Thursday, Sept. 22, 7:00 – 8:30 a.m. All set-up must be complete prior to 9:00 a.m. on Thursday.<\/p>\n

BREAK DOWN:<\/strong> Friday, Sept. 23, 4:30 – 7:00 p.m.<\/p>\n

Please note that times are subject to change.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Where will boxes and crates be stored during the conference?” tab_id=”1648663740429-ff48af51-60bd”][vc_column_text]There is limited storage space at the Westin Bonaventure for Exhibitors\/Sponsors available on a first-come, first-served basis. Small boxes and materials can be kept under your table. ONA will provide overnight security for table top exhibit spaces and lounges, but ONA and the Westin Bonaventure are not responsible for any theft.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will there be security?” tab_id=”1648663797202-710072ee-616d”][vc_column_text]Security will be on-hand 24 hrs.\/day while the exhibiting spaces are present, starting the Wednesday, Sept. 21 with set up and ending the evening of Friday, Sept. 23 after break down. ONA and the Westin Bonaventure are not responsible for any theft. Please use your best judgment for storing valuables, and consider bringing things of value to your personal room.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Do we have access to the ONA22 attendee list?” tab_id=”1648663829009-ce232155-c906″][vc_column_text]We will share updated attendee lists with event sponsors at several points prior to the start of ONA22 and once it concludes. The list contains names and affiliations; we do not share any contact information including email addresses or mailing information. We kindly request that you refrain from any pre-show mass mailings to this list.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will there be a printed conference guide?” tab_id=”1648663875710-81ffa610-1815″][vc_column_text]As a digital media organization, we have been reducing our use of paper at all events. We will be using the conference website and app to provide the agenda, map and other event details. Interested in online advertising? Contact jessica@journalists.org<\/a> for more information.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I send materials to the hotel in advance?” tab_id=”1648663908259-385df561-595c”][vc_column_text]You are welcome to send shipments to the Westin Bonaventure for your exhibiting needs. Shipments must be scheduled to arrive no earlier than Friday, September 16, 2022<\/u> as the hotel has very limited storage space. Shipments arriving earlier will be refused or a storage fee may apply.<\/p>\n

All packages shipped should be addressed and labeled accordingly:<\/p>\n

c\/o Jane Kim, Convention Service Manager
\n[YOUR COMPANY NAME]
\nONA22<\/div>\n
HOLD FOR HOLLYWOOD BALLROOM [or name of your private lounge space; email bill@journalists.org<\/a> if unsure]
\nWestin Bonaventure Hotel & Suites
\n404 South Figueroa St.
\nLos Angeles, CA 90071<\/div>\n

Multiple packages within a single shipment should be numbered in sequence. (i.e., 1 of 3, 2 of 3, 3 of 3).<\/p>\n

More details about the Westin Bonaventure\u2019s event guidelines and package handling fees are available here.<\/a><\/p>\n

Alliance<\/a> also offers shipping support. Alliance has sent a note to all on-site sponsors with a personal link to the ordering portal; if you have not received portal information, please contact Bill Brady.<\/p>\n

ONA is not responsible for any sponsor shipping or handling fees or logistics.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I ship packages back after the conference?” tab_id=”1648664094050-f3663603-5638″][vc_column_text]Outbound shipping is available through the FedEx Business Center located on the lobby level of the Westin Bonaventure.\u00a0 NOTE: The onsite FedEx office is closed Saturdays and Sundays.<\/p>\n

There are two options for return shipping:<\/p>\n

Create labels using your own FedEx Shipping account number<\/u><\/strong> and pasted onto each individual boxes.<\/p>\n

These boxes can be dropped off onsite at the end of exhibiting\/sponsor hours and FedEx will process them and charge handling fees depending on the weight.<\/p>\n

Another option is to fill out this form<\/a>, and attach it to boxes\/packages. These boxes would need to be dropped off at the FedEx onsite to be processed with credit card details or a FedEx Shipping Account Number.<\/p>\n

NOTE: FedEx is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I order A\/V supplies, monitors or exhibit\/lounge furniture?” tab_id=”1648664130392-5c3db181-62aa”][vc_column_text]ONA has shared information on ordering A\/V support with our onsite provider Encore, as well as renting furniture (and shipping support) at a discounted rate using our partner Alliance Nationwide Exposition<\/a>.<\/p>\n

Download A\/V Order Form<\/a><\/p>\n

Alliance has sent a note to all on-site sponsors with a personal link to the ordering portal; if you have not received portal information, please contact Bill Brady.<\/p>\n

We also encourage you to consider buying, rather than renting, furniture, AV equipment, decorations, and more for your exhibiting spaces in advance, and consider donating them post-show.<\/p>\n

For ONA22, we have partnered with Youth Emerging Stronger,<\/a> a Los Angeles-based organization whose mission is to provide runaway, homeless and foster youth with safety, stability and housing, along with the relationships and resources to thrive now and in the future. Email Hanaa Rifaey<\/a> to discuss donating your purchased items to this local nonprofit.<\/p>\n

Since 2017, ONA has given a greater purpose to those goods by identifying a local charity in each event host city that would benefit from having such items donated.<\/p>\n