{"id":169,"date":"2021-04-07T11:48:09","date_gmt":"2021-04-07T11:48:09","guid":{"rendered":"https:\/\/journalists-org-develop.go-vip.co\/ona23\/?page_id=169"},"modified":"2023-08-22T21:18:26","modified_gmt":"2023-08-22T21:18:26","slug":"faq","status":"publish","type":"page","link":"https:\/\/journalists-org-develop.go-vip.co\/ona23\/sponsor\/faq\/","title":{"rendered":"ONA23 Sponsor FAQ"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]This page will be updated with additional information over time. New information will be flagged to sponsors by email.<\/span><\/i>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_tta_accordion active_section=”0″ collapsible_all=”true”][vc_tta_section title=”How will ONA be encouraging attendees to visit the Midway\/Exhibiting Space?” tab_id=”1648662797026-d34896db-518c”][vc_column_text]ONA23\u2019s exhibiting space, the Midway, will be located in Franklin Hall on the fourth floor of the Philadelphia Marriott Downtown. ONA is planning for multiple events within the Midway to draw attendees into the space, including a “sip and see” reception as the first hour of the Welcome Event on Aug. 24.<\/p>\n

In addition, Franklin Hall will feature a special networking area \u2014 with space to plug in and meet with sponsors and other attendees \u2014 in addition to several programming rooms that will require attendees to walk through the Midway to access.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What are the exhibiting hours at ONA23?” tab_id=”1648662797063-6dbbae5b-228e”][vc_column_text]FRANKLIN FOYER (4th Floor) + BALLROOM (5th floor) FOYER<\/b>
\n<\/strong><\/span><\/p>\n

Wednesday, Aug. 23: 9:30 a.m – 5 p.m.
\n<\/strong><\/span><\/p>\n

FRANKLIN FOYER (4th), BALLROOM (5th floor) FOYER and FRANKLIN HALL (4th)
\n<\/b>
\nThursday, Aug. 24: 11:00 a.m. – 6:30 p.m.<\/strong> (including 5:30-6:30 Sip and See Reception, the first hour of the Welcome Event)<\/span><\/p>\n

Friday, Aug. 25: 11:00 a.m. – 5:00 p.m.<\/strong><\/p>\n

Please note that times are subject to change.<\/span><\/em><\/p>\n

When can we move in and move out?<\/h4>\n

FRANKLIN FOYER + BALLROOM (5th floor) FOYER SET-UP: <\/b>Tuesday, Aug. 22, noon-5 p.m. (Note: Early registration opens at 6:30 p.m.)<\/b><\/p>\n

FRANKLIN HALL SET UP: <\/strong>Tuesday, Aug. 22, noon-5 p.m. and\u00a0 Wednesday, Aug. 23, 9 a.m. to 5:00 p.m.<\/span><\/p>\n

<\/i>ALL SPACE BREAK DOWN:<\/b> Friday, Aug. 25, 5:00 – 8:00 p.m. Note: Franklin Hall space will be locked after 8 p.m.<\/span><\/p>\n

Please note that times are subject to change.<\/span><\/em>[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I register people for conference passes that are part of my ONA23 sponsorship package?” tab_id=”1648662860967-2fa45d2e-3d49″][vc_column_text]Sponsors will receive private correspondence with instructions on registering with their allotted ONA23 passes.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What kind of passes do I have included with my package?” tab_id=”1684544056124-28c52af2-536d”][vc_column_text]All passes included in ONA23 sponsorship packages are full passes. Full passes allow for in-person admission to ONA23: Philadelphia, Aug. 23-26, as well as access to ONA23: Onward, taking place online Sept. 28-29. Please consult your individual sponsorship agreement for the number of full passes your package provides.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Can I give any of my allotted passes to people outside of my organization, such as clients?” tab_id=”1684544004776-fad2831f-5c64″][vc_column_text]Yes.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Can I invite additional staff or guests for ONA23?” tab_id=”1648662889432-c624bf57-9acc”][vc_column_text]Additional staff or guests who would like to attend ONA23 beyond your package-allotted tickets will need to register separately. For groups requiring additional staff for their exhibiting areas only, ONA offers Midway\/Exhibit-only passes, which are designed for staff and include access to non-programmatic areas of ONA23 (exhibit and lounge spaces, including Franklin Hall) and the ONA23 Welcome Reception on Thursday, Aug. 24. These passes do not include access to any education sessions, meals or other official networking events (unless part of sponsorship).<\/p>\n

Midway\/Exhibit-only passes will be available for $150\/each and are limited to two per sponsor group, by request. No unregistered individuals will be allowed entry to any ONA23 events<\/b>, regardless of affiliation or reason, and we will not sell passes in person on-site in Philadelphia.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”I am hosting a sponsored session\/workshop\/event that will include speakers. Will those speakers receive complimentary passes?” tab_id=”1648662936605-c16f5456-e835″][vc_column_text]No. All speakers or participants in any sponsored session\/workshop\/meal\/reception\/event, including Midway Programming, whether in person or online, will need the appropriate ONA23 pass to participate. You may choose to cover the speaker\u2019s pass through your package allotment. You may not use Midway\/Exhibit-only passes for speakers.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will I have a booth on site in Philadelphia? What is included with the booth space?” tab_id=”1648662970624-bab3020a-6c56″][vc_column_text]Unless otherwise noted, ONA23 sponsor packages include a 10\u2019x10\u2019 standard exhibiting space (including back and side rail drape, booth ID, 6\u2019 skirted table, 2 chairs and 1 wastebasket) in Franklin Hall, the main exhibit and Midway area on the fourth floor of the Philadelphia Marriott Downtown, with shared electric access. If you prefer not to use your allotted booth space, please email Bill at bill@journalists.org<\/a> to let him know by Aug. 1, 2023.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Where will my booth or table top space be located? What is my \u201cbooth number\u201d?” tab_id=”1648663058835-fe7c4715-db50″][vc_column_text]Space assignments are made on a first-come, first-serve basis and also based on your sponsorship type or package. Booth\/tabletop numbers were shared in August. Please email jessica@journalists.org<\/a> with any questions.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What can I do with my exhibiting space?” tab_id=”1648663112782-514c859b-3e92″][vc_column_text]90% of ONA22 attendees visited the Midway last year! You may use the space as you choose: make staff available to talk to attendees, create a demo space or leave it unhosted but provide information (i.e., signage, business cards, handouts) about how to connect with you on-site in Philadelphia. Email Hanaa at hanaa@journalists.org<\/a> to talk through best practices and your plans.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What snacks and drinks can I offer?” tab_id=”1648663148507-40da66d7-57ce”][vc_column_text]You are welcome to offer food and beverage options at your table using the Philadelphia Marriott Downtown\u2019s food and beverage service. Contact jessica@journalists.org<\/a> to discuss your idea and to be directly connected to the hotel to see a current menu and make your order.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will table top spaces have access to electrical outlets?” tab_id=”1648663187112-2cca1688-facb”][vc_column_text]Yes. Unless otherwise noted, exhibiting spaces will be provided shared access to a 10 amp electric drop and power strip that will allow you to plug in a few items at a time (e.g., a laptop, monitor and a phone). You may not use your own extension cords or power strips.<\/i> If sharing power is not something that works for your needs, please email lauren@journalists.org<\/a> to discuss options.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will exhibiting spaces have access to wifi?” tab_id=”1648663225367-443f0f77-43e7″][vc_column_text]Yes. Wifi will be available to all attendees, including sponsors. Given that it is a shared resource, if being online is a critical part of your booth experience, please make sure you have an offline version that you can share if necessary until the connection is reestablished, or consider using a hotspot.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Where will boxes and crates be stored during the conference?” tab_id=”1648663740429-ff48af51-60bd”][vc_column_text]There is extremely limited storage space at the Philadelphia Marriott Downtown for Exhibitors\/Sponsors available on a first-come, first-served basis. Small boxes and materials can be kept under your table, but we do not recommend that anything be left on tables in the 5th floor or Franklin Hall foyer spaces. The Philadelphia Marriott Downtown will lock Franklin Hall following exhibiting hours, and ONA will provide overnight security for exhibit spaces and lounges located outside of Franklin Hall. ONA and the Philadelphia Marriott Downtown are not responsible for any theft or damage.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will there be security?” tab_id=”1648663797202-710072ee-616d”][vc_column_text]Security will be on-hand 24 hrs.\/day while the exhibiting spaces are present, starting Wednesday, Aug. 23 with set up and ending the evening of Friday, Aug. 25 after breakdown. ONA and the Philadelphia Marriott Downtown are not responsible for any theft. Please use your best judgment for storing valuables, and consider bringing things of value to your personal room.\u00a0[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Do we have access to the ONA23 attendee list?” tab_id=”1648663829009-ce232155-c906″][vc_column_text]We will share updated attendee lists with event sponsors at several points prior to the start of ONA23 and once it concludes. The list contains names and affiliations; we do not share any contact information, including email addresses or mailing information. We kindly request that you refrain from any pre-show mass mailings to this list.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will lead retrieval be available?” tab_id=”1687360972342-9cf3515b-6033″][vc_column_text]In response to partner feedback, ONA has contracted with ExpoLogic to provide lead retrieval options for exhibitors at ONA23. ExpoLogic is offering two options: access to the LeadPod Pro app and a battery-powered, hand-held badge reader called LeadKey. To learn more and order online, go to myexpoleads.expologic.com<\/a> and enter show code: ONA2023. Additional details are also available in the lead retrieval task in the ONA23 Sponsor Portal.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Will there be a printed conference guide?” tab_id=”1648663875710-81ffa610-1815″][vc_column_text]As a digital media organization, we have been reducing our paper use at all events. We will use the conference website and app to provide the agenda, map and other event details. Interested in online advertising? Contact jessica@journalists.org<\/a> for more information.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”What will my virtual booth look like?” tab_id=”1685591180221-a42b3287-a646″][vc_column_text]The primary purpose of these ONA23 virtual booths is to provide an easy-to-access spot for attendees to learn about your group. You will add the information about your group through the ONA23 event platform sponsor portal. The following images share an example of what these virtual booths will look like on the desktop version of the event platform, and indicate the tasks your group will be assigned within the sponsor portal to populate what is needed.<\/p>\n

\"\"\"\"[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I send materials to the hotel in advance?” tab_id=”1648663908259-385df561-595c”][vc_column_text]Alliance Exposition is the conference decorator and can provide material handling and\/or rental furniture for the in-person exhibit space in Philadelphia. You should receive an email from them with personal information about accessing the conference ordering portal. This email will come from this address: ExhibitorAssistance@alliance-exposition.com<\/a><\/p>\n

If you prefer to ship items to the hotel, FedEx on site can begin receiving shipments for our show on Thursday, Aug. 17.\u00a0 Fees will apply for pickup. Please use this format:
\n (Guest Name) (Guest Cell Number)
\nc\/o FedEx Office at the Philadelphia Marriott 1201 Market St.
\nPhiladelphia, PA 19107
\n(Convention \/ Conference \/ Group \/ Event Name)
\nBox ____ of ___<\/strong><\/p>\n

For questions please contact John Shannon at the FedEx Office (Store #0669). Phone 215-923-2520 or john.shannon@fedex.com<\/a>.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I ship packages back after the conference?” tab_id=”1648664094050-f3663603-5638″][vc_column_text]Outbound shipping is available through the FedEx Office Print & Ship Center<\/a> located on the lobby level of the Philadelphia Marriott Downtown. The package handling fees for outbound shipping is based on weight, to be discussed with the FedEx Office Print & Ship Center onsite.<\/p>\n

FedEx is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”How do I order A\/V supplies, monitors or exhibit\/lounge furniture?” tab_id=”1648664130392-5c3db181-62aa”][vc_column_text]Alliance Exposition is our conference decorator and can provide rental furniture and\/or material handling for the in-person exhibit space in Philadelphia.\u00a0 They can be reached at ExhibitorAssistance@alliance-exposition.com.<\/a><\/p>\n

Encore will supply rental A\/V equipment, including monitors, for booths and lounges. Encore’s ordering form is available in the Alliance portal. Wireless access and basic electric access (shared for booths\/tabletops and dedicated for lounges) is included in your sponsorship.<\/p>\n

If you would like a dedicated Internet drop, more power or A\/V materials, you can order anything you need using the form from Encore. Pricing and deadlines are included in the portal.<\/p>\n

August 2023:<\/strong> For any groups still figuring out how to outfit your exhibiting space, we encourage you to consider buying, rather than renting, furniture, AV equipment, decorations, and more for your exhibiting spaces in advance, and consider donating them post-show. Since 2017, ONA has given a greater purpose to those goods by identifying a local charity in each event host city that would benefit from having such items donated.<\/p>\n

ONA23 is supporting the\u00a0Joseph J. Peters Institute (JJPI)<\/a>, which serves survivors of trauma and individuals with a history of sexual or relational violence. JJPI is dedicated to helping individuals and their families heal within a safe environment that promotes resiliency, and has a singular approach:\u00a0<\/strong>To restore hope with dignity.\u00a0Email\u00a0Hanaa Rifaey<\/a> to discuss donating your purchased items to this local Philadelphia nonprofit.<\/p>\n

Other groups ONA has supported:<\/p>\n